Trusted by top conference and meeting planners and some of the world's most popular trade shows
An All-in-One Solution
Next generation event technology for accurate contact tracing, real-time analytics, automatic rostering and attendance, room capacity alerts and more
Contact Tracing
Pull a ranked list to alert those most exposed. Avoid mass quarantines and build attendee confidence.
Session Metrics
Quickly know the number of attendees and how long they spend in each session. Evaluate results to generate higher session attendance
Attendee Metrics
Easily access meeting data to optimize meeting flow, manage meal budgets and automate rostering
Customizable Reports
Pull the information most important to you to fully optimize your meeting
Automatic Rostering
Effortlessly manage rostering and attendance for continuing education classes
WHY DIGITAL CONTACT TRACING?
Because the meetings & events industry has come too far to turn back now.
Build attendee confidence
When your duty of care includes every tool in your toolbox, attendees are more inclined to book. Give them the peace of mind that health and safety is protected
Waste no time
We know time is of the essence when it comes to exposure. You'll have a ranked list of those most exposed the same day you receive notification of a confirmed case. That's our guarantee
Stream line communications
No more mass communications to the entire group with zero indication of exposure levels. High, moderate and low risk are all accounted for so attendees can take necessary precautions right away
Get Started
“Face-to-face meetings matter and provide a sense of connection, clearer communication, better relationship building, and increased productivity. Knowing that Volan’s advanced analytics and contact tracing tool could provide highly detailed reporting should someone be exposed to COVID-19 certainly helped put attendees at ease."
Mike Dominguez, President & CEO, Associated Luxury Hotels International
Katie Bohrer, Vice President of Meetings Design, ALHI
"When we had positive cases reported at two previous events we could only communicate with attendees in a very general, unsure way. Volan's Technology has given us a tool to add to the pandemic planning toolbox, one that protects my attendees at a higher level."
Alan Morasch, CAE, Executive Director, 21st Century Cardiothoracic Surgical Society
"Seeing Volan Technology in action, this could be the "holy grail" to more effective meeting management. I am already envisioning tons of other applications for this tremendous innovation."
David Blansfield
Executive Vice President & Group Publisher
Northstar Meetings Group
“At the Northstar Meetings Group, we committed ourselves to in-person events earlier than many other event organizers, on the condition we could meet safely and effectively. We sought to achieve that primary objective not only for our events, but to show event organizers how to plan and produce safe meetings for themselves. We couldn’t have accomplished that objective without the contact tracing and meetings analytics capabilities of Volan Technology. They were a critical partner at a very critical time, for us and for our industry.”
End-to-End Support
We’re not here to add another thing to your “to do” list. The Volan team will manage all the details from start to finish
Pre-Arrival
Communications
We provide a communications toolkit that will bring clarity to the process and answer attendee's questions before they even arrive
Seamless Registration
Distribution of the devices is integrated with your registration process. The lightweight Volan Sensors can be worn on a lanyard or tucked into a name badge
360* Tech Support
A Volan representative will be onsite with you at all times so you can stay focused on ensuring your meeting is running smoothly
Post-Event Reporting
If a confirmed case pops up, we’ll assist with running historical data reports that will give you precise and accurate information so you can identify the people who most need to know, fast
Live Reporting
Take innovative action immediately with access to real-time data. Optimize, streamline, save money--within seconds
Volan Lanyard
How It Works
See It In Action
Smart Meetings Flow
Each wearable Volan Smart Meetings Sensor is registered and fully charged prior to attendee arrival. Sensors can last up to 4 days before recharging.
Volan Wearable Sensors
Designated meeting and social function spaces are geofenced with Volan Shields prior to the meeting to provide valuable analytics, rostering and precision contact tracing.
Geofenced Meeting Areas
Sensors and accessories will be distributed to event attendees during on-site registration.
Registration & Badge Pickup
Please refer to our information desk if you have any questions or concerns about the contact tracing technology provided for the meeting.
Volan Technology Information Desk
Meeting planners will monitor the Volan Positioning System to maintain social distancing and perform contact tracing.
Real-time Data
Please return the Sensor to the Volan information desk at the end of your last meeting.
Return Sensors
step by step
Privacy by Design
Much like the Bluetooth technology in your car, our system stops working the moment an attendee leaves the meeting area.
Only in the meeting space
Volan uses Bluetooth mesh security protocols that are rock-solid and multi-dimensional. It is the only network topology that includes mandatory security keys in its structure.
Multi-layered encryption
There is zero information stored on Volan Shields or wearable Sensors. So if a device is lost, stolen or damaged, all personal information remains protected.
Lost device? No problem
Only a select group of administrators, determined by you, have access to the data. The Volan team does not and never will store any personal information.
Data in your hands only
Only anonymous data is sent to Volan’s encrypted cloud creating ironclad protection against cyber-threats.
Full protection
Unlike smartphone applications, there is no location positioning offsite.
No off-site location positioning
We know your group's safety and privacy is your top priority.
It's ours too.
Powerful Partnerships
For everything you need to deliver a safe meeting
